Shipment Coordinator - Part-Time

Contract Role - 1 year
Harbourfront Location

MAIN FUNCTIONS

Responsibilities include to liaise with Customs/Excise officers and other 3rd party, verify shipping documents for endorsement, prepare cover letter with the endorsed documents and send to 3rd party Trades and Affiliates. Familiar with trade regulations.

Actualize voyages and initiate freight payment/billing by completing voyages online.

Verifying billing invoices from vendor and reconcile differences in Intercompany Invoicing System (INNET) invoices. Follow up with supplying source on credit/debit.

Troubleshoot system issue in the day-to-day operation.

Identify dollar savings through transportation optimization. Analyze transportation spend and recommend optimization opportunities.

Assist in generation of dead stock / slow moving / excessive imported inventory disposal and redeployment plan.

Able to work with minimal supervision. Typically an expert in the field who can provide training to junior Logistics Coordinators.

Summary

- Manage inventory downstream of refinery to agreed operating targets and year-end levels

- Support value creation and sales growth while meeting service level targets

- Drive improvements in work process, cross-functional interface, and overall supply chain performance

- Initiate actions to reduce costs of supply and improve profitability.

- Participate in system enhancements and effectiveness projects e.g. SAP, Robotics, Artificial Intelligence

- Identifies areas of improvement in existing Fuels S&OP work processes and leads improvement initiatives; simplifies work processes for improving and maintaining functional excellence

- Lead Supply Response Team during unplanned supply events and product quality incidents, including report out to management.

- Ensures adherence to credit guidelines, regulatory and quality compliance, and transportation policies (i.e. vessel screening process).

- Controls Integrity Management System and credit compliance.

- Provides input on logistical capabilities and limitations of the XOM supply system in support of the development of long range supply and distribution strategies.

- Participates in tributary or regional initiatives to promote the value-added objectives of the integrated R&S business

- Works closely with Performance Improvement Analyst or Trading Analyst to pursue value areas

- Provide vacation coverage within AP Fuels S&OP (occasional travel may be required)

SKILLS AND QUALIFICATIONS

Attention to detail. Strong organizational skills. Problem solving. Customer service. Strong communication skills as this position will be contact point for government officer. Familiarity/Proficiency with computer systems. Logical thinking skills for logistics optimization and improvement to the work process.