Logistics Officer - Part-Time

Job Title: Logistics Officer

Department: Logistics | Category: Supervisor

Reporting Structure

• Reports to: Managing Director

• Supervises: Store Keeper

• Collaborates with: HR Executive and Bookkeeper

The Role

As our Logistics Officer, you will oversee our purchasing processes, vendor relationships, and inventory control. You will ensure that our manufacturing operations have the raw materials and semi-finished products they need, at the best possible price and quality, while maintaining a highly accurate and efficient warehouse.

Key Responsibilities

Purchasing & Vendor Management

• Strategic Sourcing: Plan and execute the purchasing of raw materials and semi-finished products, continually sourcing new vendors to secure competitive pricing without jeopardizing quality.

• Vendor Relations: Maintain a robust vendor database and leverage networking to secure difficult items and expedite rush orders.

• Order Fulfillment: Confirm all orders, track subsequent deliveries, and resolve any discrepancies (shortages, wrong deliveries, back orders, or damaged items).

Inventory & Warehouse Control

• Stock Management: Perform regular assessments of all stock to ensure materials are suitably preserved and have not deteriorated in form or function.

• Process Compliance: Ensure all materials are received and issued strictly according to established Standard Operating Procedures (SOPs).

• Cross-Functional Collaboration: Work closely with the stock control and production planning teams to align inventory with operational needs.

Systems & Administration

• SAP Utilization: Generate Purchase Orders (POs) and maintain accurate stock levels using the SAP system.

• Data Accuracy: Review all purchasing documentation to ensure completeness and accuracy of the purchasing progress.

Key Performance Indicators (KPIs)

You will be evaluated on your ability to drive efficiency, accuracy, and cost-savings across our supply chain. Key metrics include:

• Warehouse Efficiency: Inventory turnover rate, overall inventory accuracy, and the reduction of warehouse-level sales returns.

• Cost Management: Total yearly cost reductions, Return on Investment (ROI) of procurement operations, and the ratio of Procurement Operating Costs to Total Managed Spend.

• Procurement Quality & Speed: Seller defect percentage, overall purchasing productivity, and reducing procurement lead times.

• Stakeholder Satisfaction: Internal client satisfaction and capturing actionable feedback from sellers.

Requirements & Qualifications

Education & Experience

• Minimum O-Level or Diploma.

• At least 2 years of working experience, preferably within the Manufacturing Industry.

• Basic knowledge of Mechanical Engineering is highly preferred.

Certifications (Highly Advantageous)

• Warehouse Management

• Purchasing Agent

• Import/Export Documentation

• Letter of Credit

Core Skills

• Systems: Computer literate with proficiency in MS Office Applications and SAP.

• Soft Skills: Strong negotiation, problem-solving, and communication skills.

• Language: Proficient in English (both written and spoken).