Procurement Associate (6 Months Temp Covering) - Part-Time

Methodist Welfare Services (MWS) is all about empowering people to have life to the full.

We are a non-profit organisation serving people across all ethnicities and religions. We recognise that the people we serve may experience poverty in different ways – weak social support or fractured relationships, poor health, a sense of hopelessness, or a lack of means. We journey alongside them to uncover their inherent strengths, affirm them and support them holistically towards a better life. While MWS’ sphere of impact has expanded since our founding, our core spirit of social holiness remains unwavering.  Today, we serve over 11,000 beneficiaries, including children from disadvantaged backgrounds, youths at risk, families in distress, seniors who are socially isolated, and the chronically ill and destitute.

 Key Responsibilities

1.      Logistics Arrangements

• Coordinates with vendors on site visit, tender interview, and submission of tenders.

• Update the attendance list and maintain the records.

• Screen the eligibility of potential vendors.

• Scheduling meetings and tender interviews.

2.      Issuance of Purchase Order

• Coordinates with internal stakeholders on their requirement.

• Manage the Direct Purchases and issue the Purchase Orders.

• Ensure completeness and correctness of the documents.

3.      Administrative Duties

• Send forms to internal stakeholders and keep the signed copies in records. Highlight if there are any discrepancies.

• Tabulation of offers as per submitted by vendors and clarify on the discrepancy with vendors (as necessary)

• Coordinate the signing of Letter of Extension / Letter of Award /other document from internal stakeholders and vendors, to ensure full completeness of the received documents.

• Liaise with stakeholders on gathering of requirement, including specifications, evaluation criteria, budget and etc.

• Ensure compliance to the Procurement Policy and procedures.  the approval sought at each stage of the procurement process.

• Monitoring of the approval sought at each state of Procurement process and timeline for each RFP/RFQ

Education & Experience

• NITEC in Logistics Management / Business Administration, or equivalent

• Minimum 2 years of work experience in Procurement-related role, preferably in large sized organization preferred.

• Strong understanding of Procurement processes

• Strong proficiency in MS Excel; hands-on experience in Tender board system or equivalent preferred.

Key Competencies

• Detail oriented and highly organized and thrives in well in fast-paced paperless environment.

• Able to communicate coherently with internal customers and external suppliers.

• Adaptable and capable of handling assigned work independently and meeting datelines.