Procurement Executive - Part-Time

Years of Experience

At least 6 - 8 years’ experience in developing, implementing and maintaining IT systems

Position Summary / Project Description

Every IT company needs a viable and effective Contract Management department in order to function effectively. Synapxe Contract Management team provides contract management support not only for Synapxe’s own corporate contracts, but also provides consolidated and centralised contract management support for the clinical, business and healthcare analytics IT systems of various public healthcare hospitals and institutions in Singapore. The contract manager will assume the tasks and general responsibilities of the Contract Management team, with particular emphasis on drafting, review and preparation of Requests for Proposals and IT contracts.

Role and Responsibilities

• Provide contract management support to the Company in the varied, dynamic and fast-paced areas of IT services.

• Draft, review and preparation of various types of contracts and agreements, including IT contracts on system / software / hardware acquisition, maintenance contracts, non-disclosure agreements, addendums, etc., including finalisation, formatting and triggering contract signing via Docusign.

• Review of schedules and requirement specifications for IT contracts, including service level agreements and functional / technical requirements.

• Providing general advice on contract validity and contract renewal documentation.

• Drafting and preparation of Request for Proposal (RFP) documents and working with IT project managers on RFP and/or proposal clarifications.

• Working closely with other functions in Procurement department and Legal department during the RFP and contract drafting process.

• Ensure proper governance and approvals by stakeholders and senior management before final contract award and execution.

• Contribute to any projects that may be assigned by management from time to time.

• Administrative duties such as filing, documenting and keeping official records of all contracts executed by the company and management of contracts, as well extraction of business reports for senior management.

Requirements / Qualifications

• Bachelor’s degree with at least 3 years of relevant experience, preferably with prior experience gained as a paralegal with an MNC or with a reputable commercial law firm.

• A good command of English with excellent grammar, vetting and writing skills is essential for this position.

• Possess an analytical mind, an eye for detail and basic knowledge of general contract law.

• Good communication and interpersonal skills, with an ability to work with people at all levels.

• Able to provide sound advice on contract renewals and ensure compliance with internal corporate governance processes.

• Able to work independently and effectively under pressure.

• Proficient with Microsoft Word, Microsoft Powerpoint and Microsoft Excel.

• Proficiency or experience in Ariba (e-Procurement System) will be an added advantage