Sales Operations Assistant (1 Year Contract) - Part-Time

About the role

This role supports the daily operations of the Sephora business across both retail and e-commerce channels. Responsibilities include assisting with promotional campaigns, product and content management, sales operations, new product launches, and administrative tasks while working closely with cross-functional teams to ensure smooth business operations.

Key responsibilities:

1. Account Management

• Support the Key Account Executives in the planning and execution of promotional campaigns for Sephora across both brick-and-mortar stores and e-commerce platforms.

• Assist in the setup and coordination of promotional activities.

2. Sales & Operations

• Maintain and update new and existing product price lists.

• Manage monthly office inventory and ensure adequate stock levels.

• Coordinate and process tester, Gift-with-Purchase (GWP), and gratis orders.

• Verify and generate monthly Sephora invoices.

• Conduct weekly store visits to monitor store operations, including stock availability, tester displays, and merchandising standards.

• Prepare and present updates on Sephora support initiatives, thematic campaigns, and competitor activities for the monthly Brand Update meeting.

3. Product SKU Maintenance & Content Management

• Coordinate with internal stakeholders to facilitate new product creation and ensure timely submission through the Sephora Brand Portal.

• Maintain, upload, and monitor the status of new and existing SKUs on the Brand Portal for both Sephora Singapore and the Philippines.

• Manage banner updates for Sephora Singapore and Philippines e-commerce platforms.

• Edit and optimize product images using Adobe Photoshop to ensure compliance with Sephora's content and visual guidelines.

4. Administrative & Event Support

• Raise vendor CSR invoices and support payment processing.

• Coordinate logistics and operational arrangements for product launches and brand events.

• Assist with ad-hoc tasks as required

Job requirements:

• Diploma in Business, Marketing, or a related discipline.

• Proficient in Microsoft Office applications. Knowledge of Adobe Photoshop or similar design software is an added advantage.

• Experience in SKU setup, product master data management, pricing maintenance, promotional execution, and sales administration.

• Strong numerical, analytical, and problem-solving skills with a keen attention to detail.

• Good communication and interpersonal skills, with the ability to collaborate effectively across cross-functional teams.

• Adaptable, customer-focused, and able to thrive in a fast-paced environment while performing well under pressure.