Project Admin - Part-Time

Key Responsibilities

• Support the Change Manager in preparing and consolidating monthly change management reports for internal teams and customers.

• Coordinate with cross-functional teams to collect, validate, and submit operational and project reports within established timelines.

• Ensure timely and accurate submission of weekly, monthly, and ad-hoc management reports.

• Assist Service Delivery Managers (SDMs) in generating project status reports, dashboards, and presentation materials for customer and management meetings.

• Facilitate communication and follow-ups with stakeholders to ensure reporting deliverables are completed on schedule.

• Maintain document control processes and ensure compliance with document management policies and procedures.

• Support annual document reviews and coordinate updates to operational and project documentation.

• Manage onboarding and offboarding administration, ensuring compliance with established processes and governance requirements.

• Maintain accurate staff records, resource lists, and organizational documentation.

• Monitor and track mandatory training completion, ensuring compliance with organizational and contractual requirements.

• Support internal and external audit activities by coordinating audit documentation, tracking findings, and ensuring timely closure of audit action items.

• Provide PMO and administrative support for projects, including asset administration, resource coordination, documentation management, and governance tracking.

• Coordinate annual asset verification exercises and maintain accurate asset inventory records.

• Track and monitor service requests, working closely with team leads to ensure timely resolution and status updates.

• Prepare and distribute monthly service request and operational performance reports.

• Support project and operational governance activities, including meeting coordination, action tracking, and status reporting.

• Manage meeting room bookings, logistics arrangements, and administrative support for team meetings and workshops.

• Assist in organizing team engagement activities, events, and welfare initiatives for onsite and offsite staff.

• Maintain project records, meeting minutes, RAID logs (Risks, Assumptions, Issues, Dependencies), and other PMO documentation as required.

• Perform additional project coordination and administrative duties to support successful project delivery and operational excellence.

Ankita

EA License Number: 23C2060 Registration ID is R22109715

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This is in partnership with the Employment and Employability Institute Pte Ltd (“e2i”).

e2i is the empowering network for workers and employers seeking employment and employability solutions. e2i serves as a bridge between workers and employers, connecting with workers to offer job security through job-matching, career guidance and skills upgrading services, and partnering employers to address their manpower needs through recruitment, training, and job redesign solutions. e2i is a tripartite initiative of the National Trades Union Congress set up to support nation-wide manpower and skills upgrading initiatives. By applying for this role, you consent to Quesscorp Singapore’s PDPA and e2i’s PDPA