Senior Executive , Project Management (School) - Part-Time

COMPANY DESCRIPTION

MINDS has been caring for Persons with Intellectual Disabilities (PWIDs) and their families since 1962.

Grounded in the belief that all PWIDs have innate abilities and talents, MINDS is committed to empowering them and enhancing their quality of life, while advocating for greater inclusivity for PWIDs as a nation.

MINDS is today one of the largest charities in Singapore employing more than 850 staff. With the key focus to expand community-based services, improving the employability of PWIDS, strengthening education, and engendering inclusive community living, MINDS offers a holistic range of services and programmes across the PWIDs' lifespan.

These include schools, employment and training development centres, home-based care services and community-based services to cater to the physical, psychological, environmental and social needs of PWIDs. For more information, please visit www.minds.org.sg.

RESPONSIBILITIES

MINDS is undertaking a multi-years project to relocate its Special Education Schools and Special Student Care Centresto cater to increasing enrolments for students with special needs.This position is required to serve as a business partner to provide operational, logistical and administrative support to theSchools "Gardens Rebuilding, Redevelopment and Occupation Works" (GROW) Senior Manager to ensure smooth execution of school relocation and redevelopment activities.

Key Functions and Tasks:

1. Project Delivery and Coordination:

• Support end- to-end coordination of building/A&A works for school relocation and redevelopment projects.
• Liaise with funding agencies and appointed consultants (e.g. architects, engineers, QS), contractors and relevant authorities (e.g. BCA,SCDF, PUB) to ensure project requirements are met.
• Track project progress, identify risks/issues, and follow up with stakeholders for timely resolution
• Review layout plans, drawings and design submissions, and consolidate the feedback obtained from stakeholders (schools, internal teams).
• Support site coordination, including defect tracking, inspections, handover and moving processes.
• Ensure compliance with regulatory requirements, safety standards and project specifications

2. Budget and resource:

• Assist in the tracking of budget and compliance with budget spending
• Assist in proper tracking of assets during handing and taking over including facilitating the smooth transition of capitalised accounting records and funded assets.

3. Administrations and Reporting:

• Assist in the preparations of reports and submission to funders and government authorities.
• Assist in progress report to management
• Assist to track terms and conditions of signed agreements.
• Ensuring proper knowledge management and filling including keepng of drawings and building plans.
• Facilitate audit
• Assist in preparing requirement specifications for procurement.

4. Other duties:

• Additional duties as necessary

• Tertiary education in Project Management, Building/Construction Management, Architecture or related discipline

• At least 5 years of relevant experiences in Facility/Project management 
• Good inter-personal and communication skills, able to work independently as well as in a team environment with individuals of diverse backgrounds .
• Experience in project management, coordinating site refurbishment, fund accounting and/or social service sector are advantageous.
• Good project management and communication skills.
• Analytical, has good teamwork and collaborative in order to solve problems.
• Possesses problem-solving and interpersonal skills.