Tender Bid Manager

About us

Penlink is a global leader in digital intelligence solutions. Our advanced technologies simplify complex data, empowering public safety organizations to make informed decisions quickly and effectively. We believe in the power of data-driven intelligence to accelerate clarity in decision-making for global security, strategic operations, and the most critical missions. Headquartered in the US with offices worldwide, including Westminster, London.

Job Description

We are seeking a talented, driven, and detail-oriented Tender Bid Manager to join our North West Europe team. In this role, you will lead the discovery, investigation, and our responses to tender and framework applications. This is a key role in helping us to win new contracts across the public safety community. Joining an established and successful team, this is a remote position with time split primarily between home and our central London office.

Responsibilities:

• Lead end-to-end management of tender and framework responses, reacting to and proactively sourcing tender and framework opportunities.
• Determine bid strategy and resource requirements, and maintain bid timelines to ensure deadlines are met without compromising quality.
• Work closely with colleagues across sales, product, compliance and legal departments to gather necessary inputs and approvals to complete applications.
• Write and review high-quality bid responses, maintaining a library of reusable content.
• Ensure all written content is clear, tailored, and aligned with the evaluation criteria and scoring methodology, and that all bids comply with procurement rules, mandatory requirements, and company governance policies.
• Maintain accurate records of all submitted bids, outcomes, and lessons learned and manage bid portals, growing and shrinking in line with the market.

• A minimum of 2 years of experience in a bid, proposal, or tender management role, ideally within a technology or software business servicing the public safety community.
• Demonstrable experience responding to public sector procurement exercises, with very strong written English skills. Additional European languages are advantageous.
• Excellent project management and organisational skills to manage concurrent bids.
• Confidence utilising AI powered tools to enhance core tasks is key.
• Familiarity with public procurement frameworks and common evaluation methodologies is essential as is a high attention to detail and commitment to accuracy and quality.
• Experience with contract frameworks and commonly used bids portals would be highly advantageous along with an APMP Foundation or Practitioner qualification.
• UK resident who holds or is willing to obtain SC clearance is needed.