4 Tips To Craft A Farewell Email When Leaving A Firm

3 tips to craft a farewell email when leaving a firm

Maybe you’re looking to join a different firm in search of opportunities for career growth. Or maybe you’re looking to make a mid-career switch. Perhaps, your internship has come to an end. Whichever the case, before you exit a company, you might want to craft a farewell email for your fellow colleagues to express your gratitude. 

Writing a farewell email is one way to inform your colleagues of the fact that you’ll be leaving office soon. It’s a work etiquette practiced widely and it allows you the chance to maintain your network too. 

In this article, we’ll be sharing 3 tips that can help you to craft a farewell email as you are preparing to leave a firm.

Which of these 3 questions to ask your interviewers will you be using in the future?

Word of advice

As an individual who is looking to get hired in Singapore, it is important to ensure that you are abiding by the rules and regulations as stipulated by the Ministry of Manpower (MOM) when working locally. There are certain factors you will need to consider when making such a decision. 

Some of these factors include the Central Provident Fund contributions, applying for specific pass types for different categories of employees and your daily/weekly working hour limits. 

If you ever find yourself in doubt on the topic, feel free to contact the customer service staff at MOM. You can do so either over an email or a phone enquiry to have your questions answered.


Better to be safe than sorry, after all! Lest the slight negligence costs you or your company its license to operate/work in the country!


If everything is looking good, let’s jump right into the piece!

Tip 1: Keep it short and sweet

You know what the routine and schedule is like at your office. Everyone is usually busy with their own workload for the day. As you craft a farewell email, be sure to keep it short and sweet. 

A concise email will help you say what you need to say, in the best possible manner. Everyone will be able to read at short notice and you’d get your message through without disrupting their work schedules too. 

Mention what you think needs to be mentioned. Say your thanks, share that you’ll be leaving on [date], and a medium for others to get in touch with you. If you wish to add for context, you could also share a little on what your next venture will be.

Tip 2: Send it out a day or two before you leave

After you’ve crafted a farewell email, ensure that you send it out to your colleagues a day or two before you leave the company. An abrupt email bomb notifying them of your sudden leaving can be perceived to be rude.

Make certain that you send out a similar farewell email to your clients slightly earlier too. This will give them enough time to ask their questions and better handle the handover process. 


Similarly, giving your colleagues an earlier notice will also provide them with an opportunity to clear any doubts about the transition. As such, plan ahead when it comes to when you wish to send out your emails!

Tip 3: Leave on a positive note

Sure, you may have had to face unpleasant experiences at this firm. You may even be leaving the company from a build up of negative experience. However, as you craft a farewell email, be sure to leave the company on a positive note. 

Highlight the good experiences you’ve had thus far. Take a look back at all the good times you’ve had with your colleagues. Learn to leave the bad behind. Express your gratitude for having the opportunity to learn from your teammates. 


Be sure to thank them for the good memories that you’ll be taking along with you for the ride ahead. If you’re crafting personal emails to each of your colleagues, include an inside-joke, a complement or a shared memory. This can help to further highlight the positivity in your farewell email.


Tip 4: Include your contact info

We’ve already covered this point in bits and pieces earlier but remember to include your contact information too! As you craft a farewell email, give your colleagues a method of communication channel they can use to reach you. 


It could be your personal phone number or your social media platform handles or usernames. This will enable them to keep in touch with you. This simple gesture could help you keep in contact with your fellow colleagues in the future, even after you’ve left the firm.

And there you have it – a piece on how to craft a farewell email when leaving a company. With this compiled list of 4 tips to write better farewell emails, we hope you now have a better idea on how to communicate more effectively with your colleagues when leaving a firm. 

We hope this article has helped to calm some of your nerves/troubles as you look forward to your next career venture Wishing you the best of luck!

If you’re on the lookout for jobs within other industries that are nonetheless located in Singapore, here’s an article that shares with you the top 19 job portals in Singapore.

Valentin Berard

COO at GrabJobs. Valentin leads strategic and operational activities regionally. Background in Business Development and Recruitment. Passionate about social innovation, he constantly strives to find solutions to real-world problems through harnessing smart technology. Read more: https://www.linkedin.com/in/valeberard/