Interview Rescheduling Email Template

Use our Interview Rescheduling Email Templates to learn how to write a considerate and expert interview rescheduling email that respects the candidate’s time and availability.

Interview Rescheduling Email Template

Subject: Request for Rescheduling Interview for the Position of [Job Title]

Dear [Candidate’s Name],

I hope this email finds you well. Thank you for your interest in the position of [Job Title] and for scheduling an interview with our company.

Unfortunately, due to [reason for rescheduling], we will need to reschedule the interview that was originally scheduled on [Date] at [Time]. We apologize for any inconvenience this may cause and appreciate your understanding.

We would like to find a new date and time that works for both you and our hiring team. We are available on [list of available dates and times], and we would be happy to work with you to find a mutually convenient time. Alternatively, if there are any other times or dates that work better for you, please let us know and we will do our best to accommodate your schedule.

We look forward to meeting with you and learning more about your experience and qualifications. Please let us know your availability as soon as possible so we can reschedule the interview and move forward with the hiring process.

Thank you for your understanding, and we look forward to speaking with you soon.

Best regards,

[Your Name]

[Company Name]

Virtual Interview Rescheduling Email Template

Subject: Virtual Interview Rescheduling Request

Dear [Candidate’s Name],

Thank you for your interest in the position of [Job Title] at [Company Name]. I am writing to request a rescheduling of your upcoming virtual interview, which was originally scheduled on [Date] at [Time].

Unfortunately, due to [reason for rescheduling], we need to reschedule the virtual interview to a different date and time. We apologize for any inconvenience this may cause, and we appreciate your understanding in this matter.

We want to ensure that the virtual interview process is as smooth as possible and that we have enough time to conduct a thorough interview. Therefore, we would like to work with you to find a mutually convenient time to reschedule the interview. We are available on [list of available dates and times], and we hope that one of these options works for you. Alternatively, if there are any other times or dates that work better for you, please let us know and we will do our best to accommodate your schedule.

We will be using

for the virtual interview. Please ensure that you have a stable internet connection and that you have tested your equipment beforehand. We will send you the link to the virtual interview meeting ahead of time.

We look forward to speaking with you soon and learning more about your qualifications for this position. If you have any questions or concerns, please do not hesitate to contact us.

Best regards,

[Your Name]

[Company Name]

FAQ

What should I include in an Interview Rescheduling Email?

It's critical to include the following details in your interview postponing email:

Clearly state the email's goal in the subject line, e.g., "Interview Rescheduling Request."
A courteous introduction that expresses regret for any disruption caused by the change in schedule and recognizes the inconvenience.
A succinct justification for the change in schedule.
An inquiry about the candidate's availability and recommended times and dates for the new interview.
Include the video conferencing software and any extra instructions or guidelines for the interview if it is a virtual one.
A conclusion that thanks the candidate for their patience and readiness to reschedule.
Contact information or any other information the applicant might require.

Keep your tone polite and professional throughout the entire communication.

How long in advance should I send an Interview Rescheduling Email?

As soon as you realize you need to reschedule the appointment, you should send an email to that effect. Giving the candidate as much advance warning as you can to enable them to adjust their schedule is polite.

Try to offer at least 24-48 hours' notice if you need to reschedule an interview due to unforeseen circumstances. The candidate will have ample time to change their plans and make any required preparations for the new date and time.

Even if there is less than 24 hours' notice, it is preferable to submit the email as soon as feasible if an urgent situation necessitates an immediate rescheduling. In this situation, it's crucial to describe the circumstances and extend an apology for any trouble the brief notice may have caused.

What is a good reason to reschedule an interview?

Only reschedule an interview if it is extremely necessary to do so because doing so may inconvenience the applicant and leave a bad impression on the employer. There may be good causes to reschedule an interview, such as:

Unexpected events, like a family emergency or sickness.
Appointments that clash or timetable conflicts, such as a meeting with a crucial client or a trip that was originally planned for business.
Problems with the video conferencing system or an internet link are examples of technical problems or equipment malfunctions.
Rescheduling is necessary due to unavoidable modifications to the recruiting procedure or business policies.

Whatever the reason, it's crucial to keep in mind that you should communicate with the applicant honestly and openly, and you should never hesitate to apologize for any inconvenience you may have caused.

Other HR Templates you may like:

Interview Rescheduling Email Template

Interview Rescheduling Email Template

Virtual Interview Rescheduling Email Template

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